Editorial Board Statute
Approved by the Rector of the University of Defence, valid from December 20, 2021.
Article 1
Basic provisions
The Statute of the Editorial Board of the Obrana a strategie journal (hereinafter referred to as the “Statute”) provides closer provisions for the competences, structure, composition and policies of the Editorial Board of the Obrana a strategie journal (hereinafter referred to as “Editorial Board”).
Article 2
Competences of the Editorial Board
(1) The task of the Editorial Board is coordinated, focused and mutual information-based negotiations related to the publishing of the Obrana a strategie journal (hereinafter referred to as “journal”). Within their competence, they shall also be responsible for dealing with conceptual and serious operational tasks related to the publishing of the journal.
(2) The Editorial Board shall, in particular:
a) Discuss the plans of its activities, publishing plans and other projects of the editorial office;
b) Establish standards for preparing contributions and components of the journal;
c) Assess the contributions, decide on their extent and disputed modifications, graphic annexes and the use of language, in which the contribution should be published;
d) Recommend the pool of reviewers for individual contributions for double-blind peer-review process to the Chairman of the Editorial Board;
e) Specify the form and content of the review opinion;
f) Assess the individual issues of the journal or updates and structure of online information and services;
g) Discuss the comments and suggestions from readers and proposes appropriate measures;
h) Discuss measures of major importance for its editorial activity;
i) Through the Chairman of the Editorial Board, proposes changes in the control and planning documents relating to the publishing of the journal, which are subject to the publisher´s (Rector´s) approval;
j) Gives consent to the publishing of the given issue of the journal;
k) Recommends to the Chairman of the Editorial Board implementation of specific measures to increase the quality of the journal.
(3) Members of the Editorial Board shall be bound by the applicable Ethical Standards of the Obrana a strategie journal.
Article 3
Composition of the Editorial Board
(1) The Editorial Board has at least three members and includes the Chairman of the Editorial Board and other members of the Editorial Board; the number of members of the Editorial Board is determined by the publisher (Rector).
(2) Membership in the Editorial Board is honorary and unsubstitutable, and includes the duty to participate in the Editorial Board’s activities.
(3) The Chairman of the Editorial Board is always a member of staff of the University of Defence (UoD) appointed by the publisher (Rector) for the period of two years.
(4) The other members of the Editorial Board are appointed by the publisher (Rector) based on the proposal from the Chairman of the Editorial Board for the period of two years.
(5) The membership in the Editorial Board shall cease by:
a) Termination of the term of office;
b) Leaving office; c) Being recalled from office.(6) Resignation or recall from office must be in writing; the resignation notice of the member of the Editorial Board must be handed to the Chairman of the Editorial Board, the resignation notice of the Chairman of the Editorial Board is handed over to the publisher (Rector), the recall notices is handed to the member of the Editorial Board. Membership in the Editorial Board ceases on the day following the day of delivery of the resignation or recall notice, unless a later day has been stated in such a resignation or recall notice.
(7) In order to ensure administrative activities relating to the preparation of materials for meetings and activities of the Editorial Board, when appropriate, the publisher (Rector) may appoint, based on the proposal of the Chairman of the Editorial Board, a Secretary of the Editorial Board (hereinafter referred to as the „Secretary“). The secretary is not a member of the Editorial Board; his participation in the meetings of the Editorial Board and specific tasks shall be determined by the Chairman of the Editorial Board.
(8) Technical and editorial work and cooperation on the preparation of administrative, organisational and financial matters associated with the publication of the journal and the performance of other tasks as determined by the Chairman of the Editorial Board and the Secretary of the Editorial Board shall be carried out by the Executive Editor. The Executive Editor is not a member of the Editorial Board; his attendance at the meetings of the Editorial Board and specific tasks shall be determined by the Chairman of the Editorial Board.
Article 4
Chairman of the Editorial Board
The Chairman of the Editorial Board shall, in particular:
a) Manage and control all activities of the Editorial Board, Advisory Board, Secretary of the Editorial Board, and the Executive Editor;
b) Keep a register of members of the Editorial Board and propose changes in the composition of the Editorial Board to the Rector;
c) Coordinate and ensure the publication of the journal;
d) Maintain agenda associated with the publishing of the journal;
e) Act on behalf of the Editorial Board, in particular in relation to other parts of the UoD involved in the publishing of the journal, members of the Advisory Board and external co-workers within the defined competence;
f) Collects and provides supporting documents for the Publishing Plan of the UoD;
g) Is obliged to control and assess the management of allocated financial resources intended for the publishing of the journal;
h) Keeps and updates the database of authors and reviewers;
i) Has responsibility for the operation of the online content management system;
j) Selects reviewers for double-blind peer-review process from the pool of experts recommended by the Editorial Board;
k) On request, informs the publisher (Rector) or the designated representative of the publisher about the activity of the Editorial Board;
l) Presents to the publisher (Rector) or his designated representative proposals for changes in control, conceptual and planning documents that affect the activities of the Editorial Board and the publishing of the journal;
m) In his capacity, he is responsible for the preparation and presentation of documents necessary, in particular, for the remuneration of authors of review opinions or other contributors to the work on the magazine, based on the compensation policy of the UoD and the decision of the publisher (Rector);
n) Performs other tasks necessary for the publishing of the journal.
(4) The Chairman of the Editorial Board or a member of the Editorial Board authorised by him shall be responsible for the operation of the electronic editorial system and the team electronic platform enabling mutual text and online communication, electronic archiving and online management of documents of the Editorial Board.
Article 5
Advisory Board
(1) The Editorial Board establishes its supporting and advisory body - the Advisory Board.
(2) The Advisory Board is a relatively stable body of selected co-workers from the domestic and international security community, important personalities and representatives of partners of domestic and international research institutes.
(3) Membership in the Advisory Board is honorary and unsubstitutable, and includes the duty to participate in the Advisory Board’s activities.
(4) Members in the Advisory Board are appointed and recalled by the Editorial Board on the basis of the proposal of the Chairman of the Editorial Board. The membership in the Advisory Board is time-unlimited and is based on mutual active interest in cooperation.
(5) The membership in the Advisory Board shall cease by:
a) Resigning membership;
b) Recalling membership.
(6) Resigning membership and recalling a member must be in written form; resignation is handed over to the Chairman of the Editorial Board, recall notice is handed over to the member of the Advisory Board. Membership in the Advisory Board ceases on the day following the day of delivery of the resignation or recall notice, unless a later day has been stated in such a resignation or recall notice.
(7) Members of the Advisory Board contribute to the promotion of the journal, acquiring original contributions, reviewers; on demand of the Chairman of the Editorial Board they contribute their opinion on specific matters related to the publishing of the journal.
Article 6
Meeting of the Editorial Board
(1) The Meeting of the Editorial Board is called by its Chairman according to the annual Plan of Activities of the Editorial Board or upon consultation with the other members of the Editorial Board as necessary. The Meeting of the Editorial Board is held at least once each calendar year.
(2) Meetings of the Editorial Board can take place in a presence form, in a distance form (online videoconferencing) or in a hybrid form (a combination of presence and distance forms).
(3) The Meeting of the Editorial Board is led by its Chairman; in the absence of the Chairman of the Editorial Board by the member of the Editorial Board designated by the Chairman.
(4) The Editorial Board has a quorum if an absolute majority of all members of the Editorial Board is attending.
(5) The Meeting of the Editorial Board may be initiated and may take place, if the Editorial Board has a quorum. If the Editorial Board does not have quorum, the Chairman of the Editorial Board calls a repeated meeting of the Editorial Board or continuation of the meeting of the Editorial Board.
(6) Attendance list is taken from the meeting of the Editorial Board.
(7) The meeting of the Editorial Board is held in camera, minutes shall be taken from its course (hereinafter referred to as “minutes”), which shall be published in the electronic information system of the UoD. The minutes shall include, in particular, the following:
a) Attendance of members;
b) Approved agenda of the meeting;
c) Result of discussed agenda items;
d) Opinion on the requests from authors;
e) Comments from members of the Editorial Board and Advisory Board to presented contributions for the journal, including measures to be taken;
f) Other facts related to discussing the issues related to publishing the journal.
(8) The list of approved reviewers and contributions to be assessed together with their authors shall not be included in the minutes nor made public in any other way.
(9) The minutes shall be signed by the Chairman of the Editorial Board or the member of the Editorial Board designated by the Chairman to preside over the meeting of the Editorial Board.
Article 7
Voting of the Editorial Board
(1) The proposals discussed at the meetings of the Editorial Board, which are related to issues referred to in art. 2 p. 2(a), (b), (c), (e), (h), and (j) are always adopted based on voting. Other proposals shall be deemed to be accepted, if the Chairman of the Editorial Board or one of the other members does not propose to vote on them.
(2) Voting is public, and applicable resolutions of the Editorial Board must be approved by an absolute majority of attending members of the Editorial Board, unless specified otherwise.
(3) In cases where it is necessary due to time reasons or possible due to relative simplicity and clarity of supporting materials and the required decision, the Chairman of the Editorial Board or the member of the Editorial Board designated by the Chairman may present the proposed decision in writing to other members of the Editorial Board to be adopted in a distance form, using electronic means of communication (hereinafter referred to as “per rollam”). The proposal shall include a time limit, by which the members of the Editorial Board shall express their agreement or disagreement or the required opinion in writing. The adoption of a decision in a presence, distance or per rollam voting requires the agreement of an absolute majority of all members of the Editorial Board. The Chairman of the Editorial Board or the member of the Editorial Board designated by the Chairman shall announce the result of the vote per rollam to the other members of the Editorial Board at the latest within 15 days of the deadline for expressing their agreement or disagreement. Minutes from the vote per rollam shall be taken, archived and made accessible to the members of the Editorial Board.
Article 8
Final provisions
(1) This Statute in paper form is stored with the Chairman of the Editorial Board and published in an online form in the electronic information system of the UoD and on the journal website.
(2) This Statute shall enter into force and effect on 1st January 2022; on the same day, the Statute of the Editorial Board of the Obrana a strategie journal from 14th December 2009 becomes void.